From asset inspections to maintenance tasks: Granlund and Kiwa build a new digital process
18.5.2026 – The international partnership between Granlund and Kiwa creates a new operating model in which statutory asset inspections, related maintenance tasks and documentation form a seamless, automated process in the real estate management software Granlund Manager. Automatic data transfer eliminates manual steps, ensures data integrity and improves asset safety in real estate.
Periodic, statutory inspections are part of everyday operational reliability in real estate management. Statutory inspections cover property assets ranging from elevators and sectional doors to refrigeration equipment and fire suppression systems. Property managers and maintenance teams are responsible for coordinating these inspections, but ultimate responsibility for safety lies with the property owner.
Reliable, sufficiently detailed records of asset inspections and their findings are essential – yet this information is often stored in different ways and in different places.
Kiwa, globally recognised for its testing, certification and inspection services, offers Digi-Tags: a digital tool that consolidates each asset’s inspection records and documentation into a single digital archive linked directly to the physical asset via a QR code scan. The newly available software integration built with Granlund transfers inspection data and findings automatically into Granlund Manager as asset records and related maintenance tasks.
Manual work decreases, data quality improves
“A significant share of Granlund Manager users rely on Kiwa’s services for periodic asset inspections in their properties. Transferring inspection records and documents has been a labour-intensive manual process that is now fully automated. This saves time, but just as importantly, the data is always up-to-date and complete,” says Mika Virkki, Solutions Sales Manager, Granlund Software Business.
This saves time, but just as importantly, the data is always up-to-date and complete.
Mika Virkki, Solutions Sales Manager, Granlund Group
Traditionally, inspection findings have been delivered by email to the responsible party – typically a property or maintenance manager – who then manually entered the data into Granlund Manager and logged any corrective tasks for the maintenance team.
This manual step is now eliminated. Inspection data flows between the systems and follow-up actions are updated to the maintenance task list automatically.
Time previously spent on data handling is freed up for more meaningful work.
How does the Kiwa Digi-Tags and Granlund Manager integration automate the process?
- Identification and sign-off: The QR code attached to each asset acts as its identifier. By scanning it inspectors and maintenance staff get immediate access to inspection documents, including any noted corrective actions. Inspection results and completed tasks can be logged directly on site.
- Inspection records: Completed inspection data is transferred directly into the Granlund Manager maintenance log under the relevant asset. If there are no open issues, the inspection task closes and the next inspection date is added to the system as an upcoming task.
- Maintenance: If an inspection reveals corrective needs, the system generates a separate follow-up event. Open corrective actions are logged with comments as a maintenance note for the maintenance team.
Shared data strengthens asset safety
The Digi-Tags and Granlund Manager integration represents a new kind of digital process in real estate and construction management: one where automation improves data quality and transparency and where delays and human error become a thing of the past.
“When information moves smoothly between systems, collaboration between inspection and maintenance teams improves. When all the necessary information is immediately available to every party, maintenance teams know exactly what needs to be done directly on site – saving considerable time. Most importantly, asset safety in properties improves as a result,” says Jaakko Tuukkanen, Global Business Development and Key Account Manager, Kiwa.
When information moves smoothly between systems, collaboration between inspection and maintenance teams improves. When all the necessary information is immediately available to every party, maintenance teams know exactly what needs to be done directly on site – saving considerable time.
Jaakko Tuukkanen, Global Business Development & Key Account Manager, Kiwa
Would you like to hear more about this integration?
Mika Virkki
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